At Our Children 1st we strive to ensure that success is inevitable by providing outstanding learning opportunities to develop knowledge, skills and aspirations. In order to achieve this we need to work in partnership with parents, students, governors, the Local Authority and carefully selected outside agencies.

We are the Data Controller for the purposes of the General Data Protection Regulation (GDPR) and the personal data we hold is used to support teaching and learning, monitor and report on your child’s progress, provide appropriate pastoral care and assess how well your child is doing.

Due to GDPR regulations with effect from May 2018, schools must now provide parents with an opportunity to opt in or out of any data sharing. We will not give information about you to anyone outside the school without your consent unless the law and our rules permit it. However, we are required by law to pass some of your information to the Local Authority (LA) and the Department for Child, School and Families (DCSF).

What information is being collected and why?

We collect emergency contact information including names, addresses, mobile numbers and email addresses from you. In order to be more environmentally-friendly, we communicate school information via email, SMS text messaging and smartphone app based push notifications.

We collect ethnicity information, special education needs, meal preferences and travel arrangements for use in the Annual School Census and Local Authority data captures.

We collect medical information and food allergy information in order to provide appropriate care within school.

We periodically collect Assessment data in order to assess progress and identify additional areas of development that may be needed.

How is data collected?

We ask for Data Sheets and Consent Forms to be completed by parents. We can also receive electronic data transfers from previous primary schools via the DfE’s Secure Access site providing previous attendance history and assessment data, etc.

Staff complete digital marksheets to provide progress and assessment data, which is then reported to parents through reports and consultation evenings.

How will it the information be used?

We take your privacy seriously and data is only used in conjunction with providing the best possible care and education for your child.   It is used to assess learning, to set up user accounts to assist with personalised learning, to facilitate home-school communication and emergency information so we can contact parents.

Who will it be shared with?

Any third party that we share your data with has  been rigorously checked by following our procedures. Our third parties are listed on the Data Sharing and Consent Form.

We operate an ‘opt-in’ policy for all of these services but refusal to share information with any of them could have a negative effect on your child’s educational experience.

We thank you for your continued support and are happy to answer any further questions you may have.

Kind regards

Mrs H Adams

Head Teacher


I confirm have read the above information and understand the reasons that data I put on the Contact Information sheet is shared. I will indicate my permission for my child’s data to be shared with the following parties on the list/form below.

  • DfE’s Secure Access S2S, COLLECT – This is a secure electronic data transfer site provided by the DfE is which schools can electronically pass historical information for students transferring schools, either from Primary to Secondary or from one Primary to another.
  • Microsoft Office 365 – This is a Cloud storage and collaboration platform used to host learning resources and encourage independent learning. Student name, registration group, school email will be shared.
  • SIMs and OneIT – A secure data system/support used by schools to share student information between schools. Student name, registration group, medical SEN and CP needs and contact details are shared with the provider.
  • CPOMS – An internal system used by school to assist with monitoring safeguarding and attainment. Student name, registration group, medical SEN and CP needs and contact details are shared with the provider.
  • Pallister Park Primary School App (and other parent communication Apps) – An app used by school to share newsletters, dates, notifications and Tweets. Contact phone number and name are shared with the provider.
  • Provisionmap Software – An app used by school to monitor additional needs. Student name, registration group, medical and SEN needs shared with the provider. 
  • Assessment software – eg. Rising Stars. Student name, registration group and assessment data.
  • SchoolComms – Communication software to share newsletters, consent forms and payments. Student name, registration group and assessment data.

I understand that the form below is valid from the date it is signed and for the entire period of time that my child attends this school. I may however, withdraw my permission at any time by writing to the school.


Acceptable Use Policy

Our Children 1st MAT provides IT resources for students to use to enhance teaching and learning, accessible from both inside and outside school. These include:

  • Computer hardware and software.
  • Computer network user accounts, including internet and email account access.
  • Access to mobile and imaging devices.
  • Use of device such as iPad/Kindle

These  resources  are  provided  by the  school for  teaching  and  learning  purposes  only. During school, teachers will guide pupils towards appropriate materials on the Internet. Outside of school, families bear the same responsibility for such guidance as they engage with information sources such as TV, telephones, movies radio and other potentially offensive media.

In order for your child to be able to access the internet at school you must complete the permission form below.

GDPR Parental Consent Form